9291 Old Redwood Highway
P.O. Box 100
Windsor, CA 95492-0100
Phone: (707) 838-1000
Fax: (707) 838-7349
www.townofwindsor.ca.gov
Vice Mayor Tanya Potter
Councilmember JB Leep
Councilmember Sam Salmon
Councilmember Mike Wall
Town Manager Jon Davis
AGENDA
JOINT WINDSOR TOWN COUNCIL, WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND WINDSOR WATER DISTRICT
MEETING
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
Meeting Information
Agenda disponible en español: Para consultar este orden del día en español, visite este enlace: https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish.
Town Council Agenda staff reports are available on the Town's website (www.townofwindsor.ca.gov). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act: If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at townclerk@townofwindsor.ca.gov. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973 or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos. If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of California Government Code Section 54953.8.3.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to: towncouncil@townofwindsor.ca.gov, please submit them by 12:00 p.m. on the day of the meeting. If a Councilmember is participating remotely under the provisions of California Government Code Section 54953.8.3, members of the public will be allowed to provide public comment through Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. TOWN COUNCIL ROLL CALL
3. UNITY STATEMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Certificates of Appreciation to the Solid Waste Community Committee Members
6.2 Overview of Measure M
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the Town Council regular meeting minutes of February 4, 2026, and special meeting minutes of February 9, 2026.
11.2 Ratify Check Register No. 640
Ratify check numbers 104587 through and including 104789 and 26237 through and including 26257 (payroll).
11.3 Approve Firewall Subscription Renewal for Information Technology Systems
Approve and authorize the Town Manager to execute a purchasing agreement with Portola Systems for three-year Palo Alto Networks firewall subscription renewals in the amount of $60,052.
11.4 Windsor Landscaping and Lighting Assessment Districts – Preparation of Annual Engineer’s Reports and Approval of Professional Services Agreement for Assessment Engineering Services Not to Exceed $60,950
- Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Annual Engineer’s Report for the Windsor Landscaping and Lighting Special Assessment District (LLAD-1) for Fiscal Year (FY) 2026-27, pursuant to the Landscaping and Lighting Act of 1972.
- Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Annual Engineer’s Report for the Windsor Landscaping and Lighting Assessment District No. 2 (LLAD-2) for FY 2026-27, pursuant to the Landscaping and Lighting Act of 1972.
- Adopt a resolution appointing the Engineer of Work and directing preparation and filing of the Engineer’s Report for the Windsor 1982 Act Benefit Assessment District (82-AAD) for FY 2026-27, pursuant to the Benefit Assessment Act of 1982.
- Approve a Professional Services Agreement with Coastland Civil Engineering to provide FY 2026-27 Assessment Engineering Services for the Windsor Landscaping and Lighting Special Assessment District LLAD-1, LLAD-2, and Windsor 1982 Act Benefit Assessment District (82-AAD) and authorize the Town Manager to execute the agreement in an amount not to exceed $60,950.
11.5 Approve the Audited Financial Statements and Report on Internal Controls for the Fiscal Year Ended June 30, 2025.
- Approve the Fiscal Year 2024-25 audited financial statements based on an audit of the financial statements performed in accordance with Government Auditing Standards.
- Approve the Report on Internal Controls submitted by Rogers, Anderson, Malody & Scott, LLP dated February 4, 2026.
11.6 California Office of Emergency Services (CalOES) Designated Applicant's Agent Resolution
Adopt a resolution authorizing the Town Manager and designee, by title, as the Town of Windsor’s Applicant's Agent for Non-State Agencies for the California Office of Emergency Services (CalOES).
12. PUBLIC HEARING
None.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Solid Waste Management Competitive Bidding Request for Proposal
- Receive a presentation and provide comments on the Town's solid waste competitive bidding process for a new exclusive franchise agreement through a Request for Proposals.
- By motion, approve the Request for Proposal for a franchise agreement for exclusive solid waste services, including collection of garbage, recyclable materials, and organic waste from residential, multi-family, commercial, and government entities in the Town, and authorize staff to publish the Request for Proposal following incorporation of Town Council's final comments.
13.2 Approve the Addition of the Water District as a Member of the Windsor Joint Powers Financing Authority, Approve the Financing and Issuance of 2026 Wastewater Revenue Bonds to Fund Improvements to the Water Reclamation System, and Approve the Adoption of the Updated Debt Policy
Add Water District to Authority:
1. Adopt a resolution of the Board of Directors of the Windsor Water District approving a Joint Powers Agreement with the Town of Windsor and authorizing and directing execution of the Joint Powers Agreement and an amendment to the Joint Powers Agreement.
2. Adopt a resolution of the Town Council consenting to an amendment to the Joint Powers Agreement for the Joint Powers Financing Authority.
3. Adopt a resolution of the Governing Board of the Windsor Joint Powers Financing Authority approving the Windsor Water District as a new member and approving an amendment to the Joint Powers Agreement.
To Approve Financing and Debt Policy:
Town Council
4. Adopt a resolution of the Town Council approving, authorizing and directing execution of certain financing documents and directing certain related actions in connection with financing certain improvements to the Town’s Water Reclamation System.
5. Adopt a resolution authorizing the Town to adopt an updated Debt Policy.
Windsor Joint Powers Authority
6. Adopt a resolution authorizing the issuance by the Windsor Joint Powers Authority of Wastewater Revenue Bonds in an amount not to exceed $40,000,000 to assist in financing certain improvements to the Water Reclamation System of the Town of Windsor, and approve related documents and actions.
Windsor Water District
7. Adopt a resolution of the Board of Directors of the Windsor Water District approving, authorizing, and directing execution of an Installment Sale financing for Water Reclamation Capital Facilities, and approving related documents and official actions.
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
15.1 TOWN COUNCIL ROLL CALL
15.2 PUBLIC COMMENT
(Only comments or statements concerning the agenda items below are allowed.)
15.3 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR
(Pursuant to Section 54956.8 of the Government Code)
Property: 8955 Conde Lane, Windsor CA 95492 (APNs 164-020-040 and 164-260-018)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Windsor Unified School District
Under Negotiation: Price and Terms
16. REPORT OUT OF CLOSED SESSION
17. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for March 4, 2026, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on February 12, 2026, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.